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Previewing a Document before PrintingBefore you print your document, you may want to preview how it will look so you don’t waste paper printing something you can’t use anyway. After you see that your pages will look perfect, then you can finally print out your document for everyone to read. Defining page size and orientationIf you need to print your documents on different sizes of paper, you may need to define the page size and paper orientation. By doing this, Word can accurately show you what your text may look like when printed on an 8.5" x 11" page compared with an 8.27" x 11.69" page. To define the Page Size, follow these steps: 1. Click the Page Layout tab. 2. Click the Size icon in the Page Setup group. 3. Click the page size you want. Word displays your document based on the new page size. Normally, Word assumes you want to print in portrait orientation, where the height of the paper is larger than its width. However, you may also want to print in landscape orientation, where the height of the paper is smaller than its width. To define the orientation, follow these steps: 1. Click the Page Layout tab. 2. Click the Orientation icon in the Page Setup group 3. Click either Portrait or Landscape orientation. Word displays your document based on the new paper orientation. Using Print Preview Print Preview lets you browse through your document so you can see how every page will look including any headers and footers, cover pages, and pictures you may have added. To use Print Preview, follow these steps: 1. Click the Office Button and then click the right-pointing arrow that appears to the right of the Print command. 2. Click Print Preview. The Print Preview window appears, and the mouse pointer turns into a magnifying glass icon. 3. (Optional) Click Next Page/Previous Page or use the vertical scroll bar to browse through all the pages of your document. If you select the Magnifier check box, you can click on your pages to zoom in or zoom out so you can examine the details of your document. 4. Click Close Print Preview to return to your document, or click Print to start printing. PrintingWhen you’re happy with the way your document looks, you can finally print it. To print your document, follow these steps: 1. Choose one of the following methods: •Click the Office Button and then click Print. •Press Ctrl+P. •From within the Print Preview window, click the Print icon. The Print dialog box appears. 2. Click in the Name list box and choose the printer you want to use. 3. Select one of the following radio buttons from the Page Range group: • All: Prints your entire document • Current Page: Prints the page that currently fills the screen • Selection: Prints only the currently selected text • Pages: Lets you type specific pages to print (such as 4, 35, 89) or a specific page range (such as 3–9) 4. Click OK. |
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