In: Categories » » Microsoft office » Printing in Microsoft Office 2007
Before you print your document, you may want to preview how it will look so you don’t waste paper printing something you can’t use anyway. After you see that your pages will look perfect, then you can finally print out your document for everyone to read.
Defining page size and orientation
If you need to print your documents on different sizes of paper, you may need to define the page size and paper orientation. By doing this, Word can accurately show you what your text may look like when printed on an 8.5" x 11" page compared with an 8.27" x 11.69" page. To define the Page Size, follow these steps:
1. Click the Page Layout tab.
2. Click the Size icon in the Page Setup group.
3. Click the page size you want.
Word displays your document based on the new page size. Normally, Word assumes you want to print in portrait orientation, where the height of the paper is larger than its width. However, you may also want to print in landscape orientation, where the height of the paper is smaller than its width.
To define the orientation, follow these steps:
1. Click the Page Layout tab.
2. Click the Orientation icon in the Page Setup group
3. Click either Portrait or Landscape orientation. Word displays your document based on the new paper orientation.
Using Print Preview Print Preview lets you browse through your document so you can see how every page will look including any headers and footers, cover pages, and pictures you may have added. To use Print Preview, follow these steps:
1. Click the Office Button and then click the right-pointing arrow that appears to the right of the Print command.
2. Click Print Preview. The Print Preview window appears, and the mouse pointer turns into a magnifying glass icon.
3. (Optional) Click Next Page/Previous Page or use the vertical scroll bar to browse through all the pages of your document.
If you select the Magnifier check box, you can click on your pages to zoom in or zoom out so you can examine the details of your document.
4. Click Close Print Preview to return to your document, or click Print to start printing.
Printing
When you’re happy with the way your document looks, you can finally print it. To print your document, follow these steps:
1. Choose one of the following methods:
•Click the Office Button and then click Print.
•Press Ctrl+P.
•From within the Print Preview window, click the Print icon. The Print dialog box appears.
2. Click in the Name list box and choose the printer you want to use.
3. Select one of the following radio buttons from the Page Range group:
• All: Prints your entire document
• Current Page: Prints the page that currently fills the screen
• Selection: Prints only the currently selected text
• Pages: Lets you type specific pages to print (such as 4, 35, 89) or a specific page range (such as 3–9)
4. Click OK.
legal notice
Our website is not responsible for the information contained by this article. Web-articles is a free articles resource.
Suggestion: If you need fresh, daily updated content for your website, feel free to use our service. Click here for more information.
Useful tools and features
If you like this article (tutorial), please link to it from your web page using the information above.
related articles
Cutting, copying, and pasting data may be handy within the same file, but Office 2007 also gives you the ability to cut, copy, and paste data between different programs, such as copying a chart from Excel and pasting it into a PowerPoint presentation. Using the Office Clipboard When you cut or copy any data, Windows stores it in a special part of memory called the Clipboard. This Windows Clipboard can only hold one item at a time, so Office 2007 comes with its own Clipboard called t...
2. Typing Text in Word office 2007
The whole purpose of Microsoft Word is to let you type text and make it look pretty so you can print or send it for other people to read. So the first step in using Microsoft Word is learning how to enter text in a Word file, called a document. In every document, Word displays a blinking cursor that points to where your text will appear if you type anything. To move the cursor, you can use the keyboard or the mouse. Moving the Cursor with the Mouse ...
3. Creating text in Word Office 2007
Text can consist of a single sentence, multiple sentences, or several paragraphs. Text always appears indented underneath a heading (or subheading). To create text, follow these steps: 1. Move the cursor to the end of a heading or subheading. This is the heading (or subheading) that your text will be attached to if you move the heading (or subheading). 2. Press Enter. Word creates a blank heading. 3. Click the Demote to Body Text button....
4. Proofreading Your Document Office 2007
Besides checking for spelling or grammatical mistakes, Word can also proofread your document to highlight other possible problems, such as misplaced commas or correctly spelled words that may be used incorrectly. To make Word proofread your document, follow these steps: 1. Click the Proofing icon at the bottom of the document window. Word highlights a possible error and displays a pop-up menu offering options. 2. Choose one of the following: • ...
5. Changing Colors and Justifying Text Alignment in Office 2007
Color can emphasize text. There are two ways to use color: Change the color of the text (Font color). Highlight the text with a different color (Text Highlight color). Changing the color of text When you change the color of text, you’re physically displaying a different color for each letter. Normally, Word displays text in black, but you can change the color to anything you want, such as bright red or dark green. If you choose a light color for your text, it may be hard to re...
6. Creating a new document from a template using Word Office 2007
The easiest time to use a template is before you’ve typed any text. To create a new document from a template, follow these steps: 1. Click the Office Button and then choose New. A New Document window appears. 2. Click one of the following in the left pane of the New Document window: • Installed Templates: Displays templates installed on your computer • Any category under the Microsoft Office Online heading, such as ...
7. Microsoft office 2007 Creating a table by highlighting rows and columns
Organizing Text in Tables Tables organize text into rows and columns, which can make it easy to type, edit, and format text while spacing it correctly in your document. Tables organize text in cells, where a cell is the intersection of a row and a column. Word provides four ways to create a table: Click the Insert tab, click the Table icon, and then highlight the number of rows and columns for your table (up to a maximum of eight rows and ten columns). Use the Inse...
8. Resizing columns and rows. Table styles in Microsoft office 2007
Picking a table style By coloring rows or columns and adding borders, you can customize the appearance of your tables. However, for a faster method, you can just use a predesigned table style instead, which can automatically format your text, color rows, and add borders to your tables. To choose a table style, follow these steps: 1. Move the cursor inside the table you want to modify. 2. Click the Design contextual tools tab. 3. (...