In: Categories » » Microsoft office » Presentation in Powerpoint 2007
After you finish arranging your slides, adding transitions, and adding hyperlinks, you’re ready to test how your entire presentation looks. To view your entire presentation, follow these steps:
1. Click the Slide Show tab.
2. Click the From Beginning icon in the Start Slide Show group.
PowerPoint displays the first slide of your presentation. You can also choose the From Beginning command by pressing F5.
3. Choose one of the following:
• Click the mouse or press the spacebar to view the next slide. • Press Esc to exit your presentation. If you have a large presentation consisting of 300 slides, you may not want to view the first 290 slides just to test how your last 10 slides look. To avoid this problem, PowerPoint lets you choose to view your presentation starting with any slide. To view your presentation starting with a slide other than the first one, follow these steps:
1. Click the Slide Show tab.
2. Click the From Current Slide icon in the Start Slide Show group PowerPoint displays the currently displayed slide.
3. Choose one of the following: • Click the mouse or press the spacebar to view the next slide. • Press Esc to exit your presentation.
Creating a custom slide show
You may have a presentation organized for one audience (engineers and scientists) but need to give the same presentation to a different audience (sales executives). Although you could copy your original presentation and then modify it, now you’ll be stuck with two copies of the same information. And, if you modify the information in one presentation, you have to modify the same information in the second (or third or fourth) presentation. To avoid this problem, PowerPoint lets you create custom slide shows based on an existing presentation. Such a custom slide show can selectively show slides in a different order. To create a custom slide show, you need to define the order you want to display the slides. To arrange the order of a custom slide show, follow these steps:
1. Click the Slide Show tab.
2. Click the Custom Slide Show icon in the Start Slide Show group. A pull-down menu appears.
3. Choose Custom Shows.
4. Click New. The Define Custom Show dialog box appears.
5. Click in the Slide Show Name text box and type a name for your custom slide show.
6. Click a slide in the Slides in Presentation list box and then click the Add button.
This tells PowerPoint which existing slides you want to reuse in your custom slide show.
7. Repeat Step 6 for each slide you want to include in your custom slide show.
8. Click a slide in the Slides in Custom Show list box and click the Up or Down arrow button to rearrange their order.
9. Repeat Step 8 for each slide you want to rearrange in your custom slide show.
10. Click OK. The Custom Shows dialog box appears again.
11. Click the name of your custom slide show and then click Show. PowerPoint shows your new, customized presentation.
To present a custom slide show, follow these steps:
1. Click the Slide Show tab.
2. Click the Custom Slide Show icon in the Start Slide Show group. A pull-down menu appears that lists the names of all the custom slide shows you’ve created.
3. Click the name of the custom slide show you want to view.
4. Choose one of the following:
• Click the mouse or press the spacebar to view the next slide.
• Press Esc to exit your presentation.
Hiding a slide
PowerPoint can hide a slide, which lets you keep your slide but not display it during a presentation. Hiding a slide can be especially handy when you need to create a custom slide show and need a slide to appear only in the custom slide show but not the original presentation (or vice versa). To hide a slide, follow these steps:
1. Click the slide that you want to hide (in Slide or Outline view).
2. Click the Slide Show tab.
3. Click the Hide Slide icon in the Set Up group. PowerPoint dims your selected slide. To unhide a slide, just repeat the above three steps.
Organizing with Slide Sorter view
After you have a chance to view your presentation, you may want to rearrange or hide slides. To help you organize your presentation, switch to Slide Sorter view, which numbers each slide to show you the order that they appear.
To use Slide Sorter view, follow these steps:
1. Click the View tab.
2. Click the Slide Sorter view icon in the Presentation Views group.
3. (Optional) To delete a slide, click a slide and press Delete.
4. (Optional) To hide a slide, click a slide, click the Slide Show command tab, and click Hide Slide.
5. (Optional) To move a slide
a. Move the mouse pointer over a slide.
b. Hold down the left mouse button and move (drag) the mouse. PowerPoint displays a vertical line where it will place your slide.
c. Release the left mouse button.
6. Click the Normal icon in the Presentation Views group to switch out of Slide Sorter view.
Timing yourself
To help you practice giving a presentation, PowerPoint can time how long you’ve spent on each slide. Such timing can give you a rough idea of how long you want to keep each slide visible for an audience to see. No matter how hard you may practice, the timing of your presentation by yourself will almost never be exactly the timings of your actual presentation because people may ask questions, equipment may fail, distractions may occur when the waiter drops a plate, and so on. To time a presentation, follow these steps:
1. Click the Slide Show tab.
2. Click the Rehearse Timings icon in the Set Up group. PowerPoint displays the first slide of your presentation along with the Timing toolbar that shows you how long your current slide has been visible.
3. Click the mouse or press the spacebar to view each slide in your presentation.
Each time a new slide appears, the Timing toolbar records how long each slide remains visible.
4. Click Esc when you reach the end of your presentation. A dialog box appears, asking whether you want to keep the timings for each slide.
5. Click Yes or No. If you click Yes in Step 5, PowerPoint displays Slide Sorter view and lists the timings for each slide.
6. Click the Normal icon in the Start Slide Show group to switch out of Slide Sorter view.
Creating Handouts
When people view a particularly interesting presentation, they often want copies of that presentation so they can review the information later or have a place to jot down notes during the presentation itself. For that reason, PowerPoint lets you create handouts from your presentation. Handouts typically contain a thumbnail of each slide along with blank space for jotting down notes about the information presented by that slide. To create a handout, follow these steps:
1. Click the Office Button and choose Print -> Print Preview. The Print Preview window appears.
2. Click the Print What list box in the Page Setup group and choose a handout style, such as Handouts (3 Slides Per Page). The Print Preview window shows you what your handouts will look like.
3. Click the Print icon when you’re ready to print your handouts.
Packing Presentations to Go
Many people use their laptops to display their PowerPoint presentations, but occasionally, you may need to use a different computer to run your presentation. Because that other computer may not have a copy of PowerPoint, you can store your entire PowerPoint presentation on a CD that you can run on another computer. You can view your presentations only on a computer that uses Windows 2000, Windows XP, or Windows Vista. When you package a presentation on a CD, PowerPoint includes a strippeddown version of PowerPoint designed just to run and display presentations. You won’t be able to change your presentation.
To package up your presentation, follow these steps:
1. Click the Office Button and choose Send -> Publish for CD.
Rather than save a presentation to a CD, you can click the Copy to Folder button and specify a different drive and folder, such as a USB removable drive.
2. Click in the Name the CD text box and type a descriptive name for your presentation.
3. Insert a blank CD in your rewritable CD drive.
4. Click Copy to CD. If your presentation includes hyperlinks to other programs, PowerPoint displays a dialog box to alert you. This dialog box is meant to keep you from accidentally creating a presentation that could spread viruses or Trojan Horses.
5. Click Close.
legal notice
Our website is not responsible for the information contained by this article. Web-articles is a free articles resource.
Suggestion: If you need fresh, daily updated content for your website, feel free to use our service. Click here for more information.
Useful tools and features
If you like this article (tutorial), please link to it from your web page using the information above.
related articles
Microsoft Office 2007 consists of five core programs: Word, Excel, PowerPoint, Access, and Outlook. Each of these core programs specializes in manipulating different data. Word manipulates words, sentences, and paragraphs; Excel manipulates numbers; PowerPoint manipulates text and pictures to create a slide show; Access manipulates data, such as inventories; and Outlook manipulates personal information, such as e-mail addresses and phone numbers. Although each Office 2007 program specializes in storing and mani...
2. Giving commands to Office 2007
To give a command to Office 2007, you need to follow these basic steps: 1. Select an item (text, picture, table, and so on) that you want to modify. 2. Click a tab that contains the command you want. 3. Click the command you want to use. Command icons work in one of three ways: Clickable icons: Clicking an icon immediately chooses a command to alter your data. The Bold and Italic icons are examples of icons that you click only once to choose them. ...
3. Sharing Data with Other Office 2007 Programs
Cutting, copying, and pasting data may be handy within the same file, but Office 2007 also gives you the ability to cut, copy, and paste data between different programs, such as copying a chart from Excel and pasting it into a PowerPoint presentation. Using the Office Clipboard When you cut or copy any data, Windows stores it in a special part of memory called the Clipboard. This Windows Clipboard can only hold one item at a time, so Office 2007 comes with its own Clipboard called t...
4. Typing Text in Word office 2007
The whole purpose of Microsoft Word is to let you type text and make it look pretty so you can print or send it for other people to read. So the first step in using Microsoft Word is learning how to enter text in a Word file, called a document. In every document, Word displays a blinking cursor that points to where your text will appear if you type anything. To move the cursor, you can use the keyboard or the mouse. Moving the Cursor with the Mouse ...
5. Creating text in Word Office 2007
Text can consist of a single sentence, multiple sentences, or several paragraphs. Text always appears indented underneath a heading (or subheading). To create text, follow these steps: 1. Move the cursor to the end of a heading or subheading. This is the heading (or subheading) that your text will be attached to if you move the heading (or subheading). 2. Press Enter. Word creates a blank heading. 3. Click the Demote to Body Text button....
6. Proofreading Your Document Office 2007
Besides checking for spelling or grammatical mistakes, Word can also proofread your document to highlight other possible problems, such as misplaced commas or correctly spelled words that may be used incorrectly. To make Word proofread your document, follow these steps: 1. Click the Proofing icon at the bottom of the document window. Word highlights a possible error and displays a pop-up menu offering options. 2. Choose one of the following: • ...
7. Changing Colors and Justifying Text Alignment in Office 2007
Color can emphasize text. There are two ways to use color: Change the color of the text (Font color). Highlight the text with a different color (Text Highlight color). Changing the color of text When you change the color of text, you’re physically displaying a different color for each letter. Normally, Word displays text in black, but you can change the color to anything you want, such as bright red or dark green. If you choose a light color for your text, it may be hard to re...
8. Creating a new document from a template using Word Office 2007
The easiest time to use a template is before you’ve typed any text. To create a new document from a template, follow these steps: 1. Click the Office Button and then choose New. A New Document window appears. 2. Click one of the following in the left pane of the New Document window: • Installed Templates: Displays templates installed on your computer • Any category under the Microsoft Office Online heading, such as ...
9. Microsoft office 2007 Creating a table by highlighting rows and columns
Organizing Text in Tables Tables organize text into rows and columns, which can make it easy to type, edit, and format text while spacing it correctly in your document. Tables organize text in cells, where a cell is the intersection of a row and a column. Word provides four ways to create a table: Click the Insert tab, click the Table icon, and then highlight the number of rows and columns for your table (up to a maximum of eight rows and ten columns). Use the Inse...
10. Resizing columns and rows. Table styles in Microsoft office 2007
Picking a table style By coloring rows or columns and adding borders, you can customize the appearance of your tables. However, for a faster method, you can just use a predesigned table style instead, which can automatically format your text, color rows, and add borders to your tables. To choose a table style, follow these steps: 1. Move the cursor inside the table you want to modify. 2. Click the Design contextual tools tab. 3. (...