In: Categories » Computers and technology » Microsoft office » Office 2003: Inserting a Whole File in a Document
One of the beautiful things about word processing is that you can recycle documents. Say that you wrote an essay on the Scissor-Tailed Flycatcher that would fit very nicely in a broader report on North American birds. You can insert the Scissor-Tailed Flycatcher document into your report document by following these steps:
1. Place the cursor where you want to insert the document.
2. Choose Insert -> File.
3. In the Insert File dialog box, find and select the file you want to insert.
4. Click the Insert button.
Finding and Replacing
The Find and Replace commands are some of the most powerful commands in Office. Use them wisely and you can find passages in documents, correct mistakes en masse, change words and phrases throughout a document, and even reformat a document. These pages explain how to find errant words and phrases and replace them if you so choose with different words and phrases.
Finding a word, paragraph, or format
You can search for a word in a document, and even search for fonts, special characters, and formats. Here’s how:
1. Choose Edit -> Find, press Ctrl+F, or click the Select Browse Object button in the lower-right corner of the screen and choose Find.
2. Enter the word, phrase, or format that you’re looking for in the Find What text box (how to search for formats is explained shortly). The words and phrases you looked for recently are on the Find What drop-down list. Open the Find What drop-down list and make a selection from that list if you want.
3. To search for all instances of the thing you are looking for, check the Highlight All Items Found In check box and make a choice from the drop-down list. If you go this route, Word highlights all instances of the thing you are looking for.
4. Click the Find Next button if you’re looking for a simple word or phrase, or the Find All button to highlight all instances of a word or phrase in your document. Click the More button, if necessary, to open the bottom half of the dialog box and conduct a sophisticated search. If Word finds what you’re looking for, it highlights the thing or Word highlights all instances of the thing if that is the way you chose to search. To find the next instance of the thing you are looking for, click Find Next again. You can also close the Find and Replace dialog box and click either the Previous Find/Go To or Next Find/Go To button at the bottom of the scroll bar to the right of the screen (or press Ctrl+PgUp or Ctrl+PgDn) to go to the previous or next instance of the thing you’re looking for. By clicking the More button in the Find and Replace dialog box, you can get very selective about what to search for and how to search for it:
- Search: Open the list and choose a direction for searches.
- Match Case: Searches for words with upper- and lowercase letters that exactly match those in the Find What text box. With this check box selected, a search for bow finds that word, but not Bow or BOW.
- Find Whole Words Only: Normally, a search for bow yields elbow, bowler, bow-wow, and all other words with the letters b-o-w (in that order). Click this option and you get only bow.
- Use Wildcards: Click here if you intend to use wildcards in searches.
- Sounds Like: Looks for words that sound like the one in the Find What text box. A search for bow with this option selected finds beau, for example. However, it doesn’t find bough. This command isn’t very reliable.
- Find All Word Forms: Takes into account verb conjugations and plurals. With this option clicked, you get bows, bowing, and bowed, as well as bow. To search for words, paragraphs, tab settings, and styles, among other things, that are formatted a certain way, click the Format button and choose an option from the list. You see the familiar dialog box you used in the first place to format the text.
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