In: Categories » » Microsoft office » Microsoft PowePoint 2007. How to add movies and sound to a slide
Besides adding static graphic images, you can also add movies to a slide so that they play as part of your presentation. You can add two types of movies: simple graphic animations (animated GIF files) included with PowerPoint or movie files that you can download off the Internet or capture with a digital video camera.
Adding an animated cartoon to a slide
PowerPoint includes a library of simple animated cartoons that you can place on a slide for added visual emphasis. To include one of these animated cartoons on a slide, follow these steps:
1. Click the slide (in either Slide or Outline view) to which you want to add an animated cartoon.
2. Click the Insert tab.
3. Click the downward-pointing arrow underneath the Movie icon in the
Media Clips group. A pull-down menu appears, enabling you to choose whether to select a movie from a file stored on your hard disk, or to select a movie from PowerPoint’s clip organizer.
4. Choose Movie from Clip Organizer. A Clip Art window appears on the right side of the screen.
5. Click a cartoon. PowerPoint displays your cartoon on the slide. (You may need to move or resize it.) You won’t see the animated cartoon in action until you view your presentation by pressing F5.
Adding a movie to a slide
PowerPoint slides can also display a movie. When you store a movie on a slide, you can resize its size and move it anywhere on your slide. As soon as your slide appears, you have the option of having the movie play automatically or wait until you click the mouse first.
PowerPoint can use movies stored in common Windows video formats such as AVI, MPEG, ASF (streaming video), and WMV files. If your movie is stored in a different file format, such as QuickTime, you have to convert the file first before you can add it to a PowerPoint presentation. To add a movie to a slide, follow these steps:
1. Click the slide (in either Slide or Outline view) to which you want to add a movie.
2. Click the Insert tab.
3. Click the Movie icon in the Media Clips group. The Insert Movie dialog box appears. If you click the downward-pointing arrow underneath the Movie icon, a pull-down menu appears. Choose Movie from File.
4. Click the movie file you want to add and then click OK. PowerPoint displays a box on your slide where your movie will appear along with a dialog box, asking whether you want the movie to play automatically or when you click the mouse.
5. Click Automatically or When Clicked.
6. Move the mouse pointer over the movie.
7. Hold down the left mouse button and drag (move) the mouse to place the movie where you want it to appear on the slide.
8. Move the mouse pointer over one corner of the movie until the mouse pointer turns into a two-way pointing arrow.
9. Hold down the left mouse button and drag (move) the mouse to resize the movie.
You won’t see your movie play until you view your presentation by pressing F5.
Adding Sound to a Slide
Sound can be as simple as a sound effect (like a gun firing to wake up people in the middle of your presentation) or a recorded speech from the CEO, explaining why everyone’s going to be forced to take a 25 percent pay cut while the CEO gets a golden parachute of $500,000 a year for the rest of his life. The three types of sound files you can include in a presentation include audio files stored on your computer, sound files included with PowerPoint, and audio tracks from an audio CD in your computer.
PowerPoint can use audio files stored in common formats such as AIFF, MIDI, MP3, and WAV files. If your audio file is stored in a different file format, such as Real Audio, you’ll have to convert the file first before you can add it to a PowerPoint presentation.
Adding an audio file to a presentation
If you already have music, sound effects, or a speech stored as a file, such as an MP3 file, you can add it to your presentation. To add an audio file to a slide, follow these steps:
1. Click the slide (in either Slide or Outline view) to which you want to add an audio file.
2. Click the Insert tab.
3. Click the downward-pointing arrow underneath the Sound icon in the Media Clips group.
4. Choose Sound from File. The Insert Sound dialog box appears.
5. Click the audio file you want to add and then click OK. PowerPoint adds your audio file to the currently displayed slide (represented as a horn icon) and displays a dialog box, asking whether you want the sound to play automatically or when you click the mouse.
6. Click Automatically or When Clicked. PowerPoint displays your audio file as a sound icon on your slide. You may want to move the sound icon on your slide so it doesn’t obscure part of your slide. You won’t hear your sound file play until you view your slide show by pressing F5.
Adding an audio clip to a presentation PowerPoint includes a library of sound files (such as cheering or applause) that you can add to a presentation. To add a PowerPoint audio file to a slide, follow these steps:
1. Click the slide (in either Slide or Outline view) to which you want to add an audio file.
2. Click the Insert tab.
3. Click the downward-pointing arrow underneath the Sound icon in the Media Clips group. A pull-down menu appears.
4. Choose Sound from Clip Organizer. The Clip Art dialog box appears. You can preview each sound by clicking the downward-pointing arrow on each sound icon in the Clip Organizer. When a pull-down menu appears, click Preview/Properties.
5. Click the audio file you want to add. PowerPoint adds your audio file to the currently displayed slide (represented as a horn icon) and displays a dialog box, asking whether you want the sound to play automatically or when you click the mouse.
6. Click Automatically or When Clicked. PowerPoint displays your audio file as a sound icon on your slide. You may want to move the sound icon on your slide so it doesn’t obscure part of your slide. You won’t hear your sound file play until you view your slide show by pressing F5.
Adding a CD audio track to a presentation
You might have an audio CD that contains a sound that you want to play during your presentation. To play an audio CD track during a presentation, follow these steps:
1. Click the slide (in either Slide or Outline view) to which you want to add an audio file.
2. Insert an audio CD in your computer’s drive.
3. Click the Insert tab.
4. Click the downward-pointing arrow underneath the Sound icon in the
Media Clips group. A pull-down menu appears.
5. Choose Play CD Audio Track.
6. Click in the Start at Track and End at Track text boxes to choose one or more tracks to play.
7. Click in the Seconds text boxes to define the time to start playing the audio track and the time to end it.
8. Click OK. PowerPoint adds your audio track to the currently displayed slide (represented as a horn icon) and displays a dialog box, asking whether you want the sound to play automatically or when you click the mouse.
9. Click Automatically or When Clicked. PowerPoint displays your audio file as a sound icon on your slide. You may want to move the sound icon on your slide so it doesn’t obscure part of your slide. You won’t hear your sound file play until you view your slide show by pressing F5. If you copy your presentation to play on another computer, you must bring along the audio CD, too. Be careful of copyright infringement when using audio CDs. Depending on your location and audience, using copyrighted material may not be acceptable.
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