In: Root » Computers and technology » Windows XP » Importing addresses from somewhere else with Outlook
To import into the Address Book addresses from an address book created with Eudora, Microsoft Exchange, Microsoft Internet Mail for Windows, Netscape Navigator, or stored in a comma-separated text file, follow these steps: 1. Choose File -> Import -> Other Address Book on the Address Book menu bar. 2. Click the type of address book that you want to import in the list box of the Address Book Import Tool dialog box, and then click the Import button. Outlook Express imports the names and e-mail addresses of all the contacts in the existing address book. 3. Click Close after all the information is imported. The Address Book Import Tool dialog box closes, and you return to the Address Book dialog box, where the imported contacts now appear. 4. (Optional) To sort the contacts in the Address Book by their last names, click the Name column head above the first entry. To sort the contacts by their e-mail addresses, click the E-Mail Address column head. 5. Click OK to close the Address Book. Finding a recipient’s e-mail address Sometimes, you may know that a person you want to correspond with has an e-mail address, but you don’t remember it. Conversely, you know a person’s e-mail address but need to look up her telephone number or, heaven forbid, her regular (snail) mail address. In those situations, you can use the Find People feature in Outlook Express to search a number of different online address directories. You can also use this feature to search for someone you’ve entered in the Address Book, in the rare instance that the number of contacts in the Address Book is so large that doing this kind of search is significantly faster than scrolling to the person’s name. To look up someone’s e-mail address with the Find People feature, follow these steps: 1. In the Outlook Express window, click the Find button and choose People from the drop-down list. 2. Select the name of the directory that you want to use from the Look In drop-down list. 3. Type the name of the person whose e-mail address you want to look up in the Name field; then click the Find Now button. When you click Find Now, Outlook Express searches the directory that you selected for all the people whose names closely or identically match the name you entered. (Of course, you need to be online for this search to occur.) The results of the search then appear in the list box in the lower part of the Find People dialog box. 4. Scroll through the list to see whether the person is listed with his or her e-mail address. 5. If you find the person you are searching for in the list, click his or her listing to select it; then click the Add to Address Book button to add the person to your Address Book. 6. When you finish searching the various directories, click the X in the upper-right corner of the dialog box to return to the Select Recipients dialog box. 7. (Optional) To add the new contact (assuming that your search was successful, which it often won’t be) as a recipient in your new e-mail message, click the To:->, Cc:->, or Bcc:-> button before you click OK. |
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