Text can consist of a single sentence, multiple sentences, or several paragraphs. Text always appears indented underneath a heading (or subheading). To create text, follow these steps:

1. Move the cursor to the end of a heading or subheading. This is the heading (or subheading) that your text will be attached to if you move the heading (or subheading).

2. Press Enter. Word creates a blank heading.

3. Click the Demote to Body Text button. Word displays a bullet indented underneath the heading you chose in Step 1.

4. Type your text. Collapsing and expanding headings and subheadings If a heading or subheading contains any subheadings or text underneath, you can collapse that heading. Collapsing a heading simply hides any indented subheadings or text from view temporarily. Expanding a heading displays any previously hidden subheadings or text. To collapse a heading along with all subheadings or body text underneath it, double-click the plus icon that appears to the left of the heading. If you just want to collapse the subheading or body text immediately underneath a heading, choose one of the following:  Move the cursor anywhere in the heading you want to collapse and then click the Collapse button.  Press Alt+Shift++ (plus sign key). To expand a collapsed heading to reveal all subheadings and body text, double-click the plus icon that appears to the left of the heading. If you just want to expand the subheading or body text immediately underneath a collapsed heading, choose one of the following:  Move the cursor anywhere in the heading you want to expand and then click the Expand button.  Press Alt+Shift+ – (minus sign key).

Navigating through a Document

If you have a large document that consists of many pages, you won’t be able to see all the pages at the same time. Instead, you’ll have to scroll through your document using either the mouse or the keyboard.

Navigating with the mouse

To scroll through a document with the mouse, you have two choices:  Use the vertical scroll bar that appears on the right side of every document window.  Use the scroll wheel of your mouse (assuming that your mouse has a scroll wheel).

Using the scroll bar

The scroll bar gives you multiple ways to navigate through a document:

Up arrow ( ↑ ): Moves up one line at a time.  

Down arrow (↓): Moves down one line at a time.  

Scroll box: Dragging the scroll box up displays different pages. Moving the scroll box up moves closer to the beginning; moving the scroll box down moves closer to the end.  

Scroll area: Clicking above the scroll box moves the document one screen up; clicking below the scroll box moves the document one screen down.  

Previous Page: Moves the cursor to the top of the previous page.  

Next Page: Moves the cursor to the top of the next page.  

Select Browse Object: Gives you a variety of ways to move to another part of a document such as by page, section, or heading. Using a mouse scroll wheel If your mouse has a scroll wheel, you can use that to scroll through a document in one of two ways:   Move the mouse pointer over your document and roll the scroll wheel up or down.   Move the mouse pointer over your document and click the scroll wheel; then move the mouse up or down. (The scrolling speeds up the farther up or down you move the mouse from the position where you clicked the scroll wheel.) Click the left mouse button or the scroll wheel to turn off automatic scrolling when you’re done.

Using the Go To command

If you know the specific page number of your document that you want to scroll to, you can jump to that page right away by using the Go To command. To use the Go To command, follow these steps:

1. Click the Home tab.

2. Choose one of the following:

   •  Click the Editing icon, click the downward-pointing arrow to the
   right  of the Find command, and click Go To.
   •  Click the Page button in the bottom-left corner.
   •  Click the Select Browse Object icon and then click the Go To icon.
   •  Press Ctrl+G.

The Find and Replace dialog box appears with the Go To tab selected.

3. Click in the Enter Page Number text box and type a page number. If you type a plus sign (+) or a minus sign (–) in front of a number, you can scroll that many pages forward or backward from the currently displayed page. For example, if the displayed page is 5, typing –2 displays page 3 and typing +12 displays page 17.

4. Click the Go To button. Word displays your chosen page.

5. Click Close to make the Find and Replace dialog box disappear.

Finding and Replacing Text

To help you find text, Word offers a handy Find feature. Not only can this Find feature search for a word or phrase, but it also offers a Replace option so you can make Word find certain words and replace them with other words automatically.

Using the Find command

The Find command can search for a single character, word, or a group of words. To make searching faster, you can either search an entire document or just a specific part of a document. To use the Find command, follow these steps:

1. Click the Home tab.

2. Click the Editing icon and then click the Find command. The Find and Replace dialog box appears.

3. Click in the Find What text box and type a word or phrase to find.

4. (Optional) Click the More button and select any additional options:

• Match Case: Finds text that exactly matches the upper- and lowercase letters you type

• Find Whole Words Only: Finds text that is not part of another word. Searching for on will not find words like onion

• Use Wildcards: Lets you use the single character (?) or multiple character (*) wildcards, such as searching for d?g, which will find dog or dig; or b*t, which will find but, butt, or boost

• Sounds Like: Searches for words based on their phonetic pronunciation such as finding elephant when searching for elefant

• Find All Word Forms: Finds all variations of a word, such as finding run, ran, and running

5. Click one of the following buttons:

• Find All: Searches the entire document

• Find Next: Searches from the current cursor location to the end of the document

6. Click Find Next to search for additional occurrences of the text you typed in Step 3.

7. Click Cancel to make the Find and Replace dialog box disappear.

Using the Find and Replace command Rather than just find a word or phrase, you may want to find that text and replace it with something else. To use the Find and Replace command, follow these steps:

1. Click the Home tab.

2. Click the Editing icon and then click the Replace command. (You can also press Ctrl+H.)

The Find and Replace dialog box appears.

3. Click in the Find What text box and type a word or phrase to find.

4. Click in the Replace With text box and type a word or phrase to

replace the text you typed in Step 3.

5. (Optional) Click the More button and choose any additional options.

6. Click one of the following buttons:

• Replace All: Searches and replaces text throughout the entire document

• Replace: Replaces the currently highlighted text

• Find Next: Searches from the current cursor location to the end of the document

7. Click Find Next to search for additional occurrences of the text you typed in Step 3.

8. Click Cancel to make the Find and Replace dialog box disappear.

Checking Your Spelling

As you type, Word tries to correct your spelling automatically. (Try it! Type tjhe, and Word will automatically change it to the in the blink of an eye.) If you type something that Word doesn’t recognize, it underlines it with a red squiggly line. Just because Word underlines a word doesn’t necessarily mean that the word is spelled wrong. It could be a proper name, a foreign word, or just a word that Word isn’t smart enough to recognize.

To correct any words that Word underlines with a red squiggly line, follow these steps:

1. Right-click any word underlined with a red squiggly line. A pop-up menu appears.

2. Choose one of the following:

• The word you want: Click the correct spelling of the word that appears in bold in the pop-up menu.

• Ignore All: This tells Word to ignore this word throughout your document.

• Add to Dictionary: This tells Word to remember this word and never flag it again as a misspelled word.

Checking Your Grammar Sometimes Word may underline one or more words with a green squiggly line to highlight possible grammar errors. To correct any grammar errors, follow these steps:

1. Right-click any text underlined with a green squiggly line. A pop-up menu appears.

2. Choose one of the following:

• What you want: Click the correct grammar that appears in bold in the pop-up menu.

• Ignore All: This tells Word to ignore this type of grammatical error throughout your document.

• Add to Dictionary: This tells Word to remember this grammatical construct and never flag it again as incorrect.