The easiest time to use a template is before you’ve typed any text. To create a new document from a template, follow these steps:

1. Click the Office Button and then choose New. A New Document window appears.

2. Click one of the following in the left pane of the New Document window:

• Installed Templates: Displays templates installed on your computer

• Any category under the Microsoft Office Online heading, such as Brochures or Forms

The New Document window displays a list of available templates so you can see how they format text. If you don’t choose a template, Word chooses the Normal template by default.

3. Click a template and then click Create or Download. Word creates a blank document with “dummy” text to show you how the formatting looks.

4. Type new text and use the Style icons to apply the predefined formatting from your template to your text.

Creating a document based on an existing document

If you already have a document that’s formatted perfectly, you may want to use that document as a template for creating a new document. This essentially copies an existing document, including all its text and formatting, and creates a new document for you to edit and save under a new name. To create a new document based on an existing one, follow these steps:

1. Click the Office Button and then choose New. A New Document window appears.

2. Click the Featuring pane in the Installed Templates list.

3. Click New from Existing Document. The New from Existing Document dialog box appears.

4. Click the file that contains the formatting you want to duplicate in a new document.

5. Click Create New. Word displays a copy of the file you chose in Step 4.

6. Save this document under a new name and edit the current text.

Removing Formatting from Text

After you format text, you can always remove that formatting. The simplest way to do this is to apply the same formatting you want to remove. For example, if you underline text, you can remove the underlining by highlighting all the underlined text and choosing the underline command (by pressing Ctrl+U or by clicking the Underline icon).

If you want to remove multiple formatting from text, you could remove each formatting style one by one, but it’s much easier just to use the Clear Formatting command instead, which removes all formatting on text no matter how much formatting there may be.

To use the Clear Formatting command, follow these steps:

1. Click the Home tab.

2. Select the text that contains the formatting you want to remove.

3. Click the Clear Formatting icon. Word removes all formatting from your selected text. The Clear Formatting command will not remove any highlighting you may have applied over text.

Designing Your Pages

To design the overall layout of your pages by adding columns or headers and footers that display titles or page numbers, you use the Insert and Page Layout tabs. The Insert tab provides commands for inserting items into a document, such as new pages, tables, pictures, and headers and footers. The Page Layout tab provides commands for defining how your pages look, such as creating columns; defining top, bottom, left, and right page margins; as well as defining how text wraps around pictures or other objects you place in the middle of a page.

Inserting New Pages

Word automatically adds new pages to your document as you write. However, Word also gives you the option of adding a new page in the middle or the beginning of your document. To insert a new, blank page in your document, follow these steps:

1. Click the Insert tab.

2. Move the cursor where you want to insert the new page.

3. Click the Page Break icon in the Pages group. Word adds a blank page to your document. You don’t need to add a page to the end of a document. Just move the cursor to the end of your document (Ctrl+End), start typing, and Word adds new pages at the end of your document automatically.

Adding (And Deleting) a Cover Page

Rather than add more pages to type text, you may just need a cover page that is the first page that anyone can read. To create a cover page, follow these steps:

1. Click the Insert tab.

2. Click the Cover Page icon in the Pages group.

3. Click a cover page design.

Word adds your chosen cover page as the first page of your document. A document can have only one cover page at a time. If you choose another cover page, Word deletes your current cover page and replaces it with the new one you chose.

After you add a cover page, you may want to delete it later. To delete a cover page, follow these steps:

1. Click the Insert tab.

2. Click Cover Page in the Pages group. A pull-down menu appears.

3. Choose Remove Current Cover Page. Word deletes your cover page.

Inserting Page Breaks

Rather than insert a new page, you may want to break text on an existing page into two pages. To insert a page break in your document, follow these steps:

1. Click the Insert tab.

2. Move the cursor where you want to break your document into two pages.

3. Click the Page Break icon in the Pages group. Word breaks your document into two pages. To delete a page break, move the cursor to the top of the page directly following the page break you want to delete. Then press Backspace. As an alternative to following Steps 2 and 3 in the preceding step list, you can just press Ctrl+Enter to create a page break at the cursor’s current location.

Inserting Headers and Footers

Headers and footers appear at the top (headers) and bottom (footers) on one or more pages of your document. Headers and footers can display information such as titles, article names, dates, and page numbers.

Creating a header (or footer)

To create a header or footer, follow these steps:

1. Click the Insert tab.

2. Click the Header or Footer icon in the Header & Footer group. A pull-down menu appears.

3. Click Edit header (or Edit footer). Word displays your header or footer. Headers and footers are visible only when you display a document in Print Layout view.

4. Type, edit, or delete any text you want to change.

6. (Optional) Click the Date & Time or Page Number icons of the

Design contextual tools to insert the date and time or page numbers, respectively.

7. Click the Close Header and Footer icon. Word dims your header and footer text.

Defining which pages to display a header (or footer)

Usually when you define a header or footer, Word displays that header or footer on every page of your document. However, Word gives you the option of displaying a different header and footer for your first page only, or displaying different headers and footers for odd and even pages. Creating a unique header or footer for your first page Often, you want a header or footer to display page numbers and document or article titles - just not on the first page of your document. To create a unique header or footer that appears only on your first page, follow these steps:

1. Switch to Print Layout view (click the View tab and click Print Layout, or click the Print Layout icon near the bottom-right corner of the screen).

2. Click the Insert tab, click the Header icon in the Header & Footer group, and choose Edit Header.

The Design tab appears.

3. Select the Different First Page check box in the Options group.

Word displays a header or footer with the name First Page Header or First Page Footer.

4. Click the Close Header and Footer icon.

Word dims your header and footer text. You can clear the Different First Page check box to keep Word from displaying your separate first page header and footer.

Creating unique headers and footers for odd and even pages Sometimes you may want different headers or footers to appear on even or odd pages. In most books, even page numbers (headers) appear in the upperleft corner while odd page numbers (headers) appear in the upper-right corner. To create this effect in your own documents, you need to create different headers to appear on odd and even pages. To create a different header or footer for even and odd numbered pages, follow these steps:

1. Switch to Print Layout view (click the View tab and click Print Layout, or click the Print Layout icon near the bottom-right corner of the screen).

2. Click the Insert tab, click the Header icon in the Header & Footer group, and choose Edit Header.The Design tab appears.

3. Select the Different Odd & Even Pages check box in the Options group.

Word displays a header or footer with the name Odd Page Header or Even Page Footer.

4. Click the Close Header and Footer icon.

5. Switch to another page and repeat Steps 2 through 4 to define the other odd or even header.

If an odd page number originally appeared in Step 1, switch to an even page number (or vice versa). You can clear the Different Odd & Even Pages check box to keep Word from displaying your separate odd and even page headers and footers.

Deleting a header (or footer)

In case you want to get rid of a header or footer, you can always delete it by following these steps:

1. Click the Insert tab.

2. Switch to Print Layout view (click the View tab and click Print Layout, or click the Print Layout icon near the bottom-right corner of the screen).

3. Click the Header or Footer icon in the Header & Footer group.

A pull-down menu appears.

4. Click Remove Header (or Remove Footer).

Word removes your header or footer.